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The Giles County School System is estimated to receive more state Basic Education Funds (BEP) than initially expected for the 2020-21 school year.

Much of the school system budget is funded through BEP, which pays each school district per the number of students enrolled.

Giles County Director of Schools Vickie Beard said the pull of enrollment information at the beginning of April showed 3,566 students.

However, with Giles County’s change to a new student enrollment information system, Beard said a pull of information on April 27 showed an additional 42 students. Those 42 students increased the estimated BEP funding by approximately $215,000.

Giles County Finance Director Beth Moore-Sumners said revenues for the school system look relatively the same from last year, adding that a lot of information for the upcoming fiscal year is still unknown due to the impact of COVID-19 on the budgetary process.

The new budget decreases positions in the Giles County School System by three due to retirements.

The school board approved the 2020-21 budget, which will also require the approval of the Giles County Commission.

Cafeteria Staff

The school board approved Food Services Supervisor Ann Chaffin’s request for $54,118 to pay cafeteria staff who worked in March, April and May to provide meals for Giles County students.

The meals were provided for pick up and delivery by the efforts of the school system cafeteria staff and several community partners, Chaffin said.

Chaffin told the board that the cafeteria staff who volunteered to provide meals for Giles County students provided 111,990 meals and 13,374 fresh fruit and vegetable snacks over 10 weeks and 45 days.

While the school system normally feeds 25,000 meals a week, she said those who chose to stay worked really hard to provide 10,000 meals a week during the COVID-19 school system shutdown.

According to Chaffin, 26 staff members volunteered to work during the entire shutdown to feed the children of Giles County, while 12 chose not to. The cafeteria staff, just like all school system employees, received their normal pay during the shutdown whether they worked or not.

Her request to the board was to pay those 26 workers based on their hourly rates for the hours they worked during the COVID-19 crisis.

“They worked very tirelessly and very diligently,” Chaffin said. “They went above and beyond to do what it took to get them food. They did it for the children.”

Chaffin’s request was approved as a transfer from the school system’s general fund to the food services budget as an operational expense.

The budget amendment will need the approval of the Giles County Commission.

Meals provided by the school system have ended last week.

The emergency Meals-To-You program is scheduled to start sending shelf stable food this week to the homes of the 975 students who enrolled, according to

Chaffin.

In other business last week, the school board:

• Approved the second reading of a resolution for the emergency suspension of local board policies and adoption of state policies that effect those that are suspended.

• Approved a 2019-20 budget amendment for Food Services that reduces revenues by $462,000. Expenditures also decreased. Emergency meals did offset some of the lost revenues but not completely, according to Chaffin.

• Approved the 2020-21 Food Services Budget that Chaffin said was created based on the current year’s budget due to no knowledge of what is going to happen in the coming months.

• Accepted the bid from Brindley Construction for awnings at Pulaski Elementary School and Richland School at a total cost of $31,519.

• Accepted the bid from American Flooring for restroom flooring at Minor Hill School and Richland School at a cost of $15,302.

The Giles County Board of Education’s next regular meeting is scheduled for 5 p.m. Thursday, June 4, at the Central Office.

The board’s next work session is scheduled for 5 p.m. Thursday, June 18, at the Central

Office.

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